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Keen On Klean

COMMERCIAL SERVICES

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Keen On Klean

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Keen On Klean Solutions

COMMERCIAL SERVICES

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NEW DAILY REPORT ClockShark · QB · CRM Integration

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Use this form for invoices that are already paid but need to be added to QuickBooks.

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Amount Billed *

Amount Received *

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👥 Team Members

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💰 Process Payroll

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📅 Period

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💵 Total Payroll

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⏱️ Total Hours

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👥 Employees

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Employee	Type	Hours Worked	Period Pay
Subtotal Salary			$0

⏰ Hourly Employees

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#	Employee	Hours	Rate	Pay
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📊 Total Labor Cost

$2.29M

QuickBooks

💵 Direct Payroll

$1.29M

Payroll Excel

⏱️ Hours Tracked

85,528

ClockShark

🔧 Subcontractors

$1.28M

Top 10 Subs

🧹 Janitorial

$1,036,743

45.2% of total labor

🖌️ Painting

$696,592

30.4% of total labor

🏗️ Construction

$516,412

22.5% of total labor

👥 Workforce Distribution

Direct Employees $1,534,656 (67%)

Subcontractors $757,201 (33%)

Total $2,291,857

📅 Monthly Labor Cost (2025)

Jan

$156K

Feb

$191K

Mar

$146K

Apr

$114K

May

$140K

Jun

$164K

Jul

$162K

Aug

$260K

Sep

$234K

Oct

$260K

Nov

$279K

Dec

$185K

Monthly Average: $190,988

🔧 Top 10 Subcontractors

Rank	Subcontractor	Type	Total Paid	% of Subs
1	CADENA CARDONA CLEANING SERVICES, LLC	🧹 Janitorial	$549,138	44.6%
2	OSMAN (Ospina / Antunez / Sevilla)	🖌️ Painting	$507,954	39.6%
3	Meta-Drywall Services LLC	🏗️ Construction	$45,082	3.7%
4	Patricio Corona		$42,547	3.5%
5	LAMB JK LLC		$36,763	3.0%
6	Zavala Cleaning Services	🧹 Janitorial	$28,479	2.3%
7	Nolbert Insulation LLC	🏗️ Construction	$24,000	1.9%
8	Total Value Service LLC		$17,218	1.4%
9	Criscamar Services LLC	🧹 Janitorial	$15,103	1.2%
10	Procleaning	🧹 Janitorial	$15,019	1.2%
TOTAL TOP 10			$1,281,303	100%

📌 Key Insights

• QuickBooks shows $2.29M total labor cost for 2025

• Payroll records $1.29M paid directly to employees (26 pay periods)

• Difference of $1M includes subcontractors, international payments, and other labor costs

• ClockShark tracked 85,528 hours across 673 projects and 137 clients

• Average effective labor rate: $26.80/hr (QuickBooks total ÷ ClockShark hours)

• Top client by hours: Auld & White with 7,821 hours ($130K labor cost)

🌎 International (Colombia)

XOOM Transfers (2025) $53,375

Danam Enterprise (Wire) $11,325

Total International 2025 $64,700

Source: Expenses report (50 XOOM transactions in 2025)

🏢 Overhead Analysis 2025

💰 Total Revenue

$5.47M

Services + Construction

📦 COGS (Direct)

$2.67M

Labor + Materials

🏢 Overhead

$1.62M

29.5% of Revenue

💵 Net Income

$1.19M

21.7% Net Margin

📊 Top Overhead Expenses

1. Payroll (Admin/Salaries) $836,304 (51.8%)

2. Commercial (1099 Contractors) $226,046 (14.0%)

3. Insurance (All) $198,618 (12.3%)

4. Equipment Rental $80,228 (5.0%)

5. Office & Software $69,395 (4.3%)

📈 Key Metrics

29.5%

Overhead Rate

(Overhead / Revenue)

51.2%

Gross Margin

(Gross Profit / Revenue)

$18.89

Overhead/Hour

(÷ 85,528 hours)

21.7%

Net Margin

(Net Income / Revenue)

📋 Complete P&L Breakdown

Category	Amount	% Revenue
💰 REVENUE	$5,471,025	100%
Services	$4,450,437	81.3%
Construction Income	$941,199	17.2%
Other	$79,389	1.5%
📦 COGS (Direct Costs)	($2,668,352)	48.8%
Cost of Labor	$2,291,857	41.9%
Materials & Supplies	$376,495	6.9%
💵 GROSS PROFIT	$2,802,673	51.2%
🏢 OVERHEAD	($1,615,780)	29.5%
Admin Payroll & Salaries	$836,304	15.3%
1099 Contractors (Commercial)	$226,046	4.1%
Insurance (All)	$198,618	3.6%
Equipment Rental	$80,228	1.5%
Office & Software	$69,395	1.3%
Gas & Fuel	$31,815	0.6%
Rent/Lease	$32,884	0.6%
Other Overhead	$140,490	2.6%
💰 NET INCOME	$1,186,893	21.7%

📊 Project Profitability Analysis

🎨 RISE/DORO - Painting Project (Mayo-Dic 2025)

P&L Summary

💰 Revenue (Invoices)	$1,078,530	100%
🎨 OSMAN (Painting Labor)	$507,954	47.1%
🪣 Sherwin Williams (Paint)	$225,284	20.9%
🧱 Nolbert Insulation	$24,000	2.2%
👥 Labor KOK (Supervision)	$53,561	5.0%
📦 Total Costs	$810,799	75.2%
💵 Gross Profit	$267,731	24.8%
- 20% Overhead	$215,706	20.0%
💰 Net Profit	$52,025	4.8%

Cost Distribution

OSMAN 62.6%

Sherwin 27.8%

KOK 6.6%

Nolbert 3%

Sherwin Williams Monthly

Jun

$15,842

Jul

$66,925

Aug

$33,572

Sep

$26,674

Oct

$27,389

Nov

$34,080

Dec

$20,804

Total

$225,284

Project Status

✅ Profitable (24.8% Gross Margin)

Subcontractor: OSMAN (Ospina/Antunez/Sevilla) • Started: May 2025

🧹 Janitorial Accounts Analysis (December 2025)

🏢 KOK's Janitorial Accounts

$55,826

Invoice Total

48.4%

Gross Margin

Top Performers (Margin >50%)

Eye Clay Orange Park 63.5%

Beachside High School 60.9%

Strategic Sites 56.5%

St. Joseph School 55.9%

Eye Clay Fleming Island 55.1%

⚠️ Low Margin Accounts (<25%)

Crookshank Transportation 8.9% ❌

NF Special Ed Regency 16.3% ❌

Peter Sleiman 23.0% ❌

🔧 Cadena's Janitorial Accounts

$70,961

Invoice Total

~35%

Est. Margin

Top Accounts by Revenue

Beaver Toyota St Aug $10,234

Coggin Chevrolet $7,173

Beaver Toyota DIA $5,852

Compass Surgical $5,214

Power Home Remodeling $4,500

St Pauls Catholic School $4,217

Del Webb Wildlight $4,014

Subcontractor: Cadena Cardona

100% of work done by Cadena. KOK manages billing & client relationship.

📊 Janitorial December 2025 Summary

$126,787

Total Revenue

KOK + Cadena

~$75K

Est. Total Costs

Contractors + Supplies

~$52K

Est. Gross Profit

Before overhead

~41%

Avg. Margin

Healthy ✅

👷 Janitorial Subcontractors

Contractor	Contact	Accounts	Est. Monthly
Cadena Cardona	Primary Janitorial Sub	Beaver Toyota, Coggin, Del Webb, Compass	~$46,000
LAMB JK LLC	Juan Cordero (904) 303-1136	Historic Church, Cody Center, St Joseph	~$1,900
Pro Cleaning JAX	Darlen Ocampo (904) 572-5513	North FL Special Education (all locations)	~$4,650
Miriam Patricio	(904) 930-8526	Eye Clay (Fleming, Orange Park)	~$3,500
MA Luxury Cleaning	Karlen Medina (904) 649-3796	Eye Clay San Jose	~$1,200
Wilder Restrepo	(904) 728-8841	Strategic Sites, Intracoastal	~$1,360
Maria Vazquez	(904) 805-5032	Weaver Realty	~$200
Daisy Maldonado	(904) 554-9528	GEM Products	~$1,000
Juan F. Castillo	(904) 316-3189	Peter Sleiman Development	~$2,645

🎯 Business Model Summary

🎨

Painting & Construction

How it works:

KOK employees OR subcontractors do work
Hours tracked in ClockShark
Materials purchased (Sherwin Williams, etc.)

Main Subs:

OSMAN - Painting ($508K/yr)
Meta-Drywall - Drywall ($45K/yr)
Nolbert - Insulation ($24K/yr)

25-35%

Typical Margin

🏢

Janitorial (KOK Managed)

How it works:

KOK invoices client directly
Various small contractors do work
KOK manages relationship & supplies

Accounts:

Eye Clay locations
Schools (St Johns, NF Special Ed)
Churches, Cody Center

45-55%

Typical Margin

🔧

Janitorial (Cadena)

How it works:

KOK invoices client
Cadena Cardona does 100% of work
No ClockShark hours

Accounts:

Beaver Toyota (all locations)
Coggin Chevrolet
Del Webb communities
Compass Surgical

30-40%

Typical Margin

💡 Key Insights & Recommendations

✅ Strengths

Janitorial has excellent margins (41-48%)
Diversified contractor network reduces risk
Strong relationships with GCs (Rise, Auld & White, etc.)
Good tracking with ClockShark for direct work
Net income of $1.19M (21.7% margin)

⚠️ Watch Items

Overhead is 29.5% (not 20% as used in quotes)
82% of sub spend in 2 contractors (Cadena + OSMAN)
Some janitorial accounts under 25% margin
44.8% of ClockShark hours are internal/non-billable
Review pricing on Crookshank, Peter Sleiman

Data Sources: QuickBooks P&L Detail • Expenses Report • Payroll Excel • ClockShark • Bank of America • Sherwin Williams • Janitorial Invoices

Report Period: January - December 2025 • Generated from KOK Financial Analysis

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